Use Cases

Find out how healthcare professionals utilize Surglogs in their facilities to simplify and organize their work processes

Maintain Regulatory Compliance

With the outdated pen-and-paper process, administrators are left not knowing the current compliance status of the facility. The administrator needs to go through multiple binders in order to confirm that all necessary procedures are being followed.

How can you always stay updated on the compliance status of your facility without going through multiple binders?

With the Surgical Logs module, you will be able to:

see all necessary regulatory compliance checks in real-time via Surglogs dashboard

live-track your facility's compliance status

address any issues in real-time with the click of a button

reduce time spent on preparation for upcoming accreditation surveys and compliance checks

have all documentation centralized and organized in a secure HIPAA compliant cloud

Go to the Surgical Logs page to learn more about the module’s features and capabilities.

Track Scheduled Substances

With the opioid epidemic sweeping the US, it is more important than ever for healthcare facilities to track scheduled drugs. The outdated pen-and-paper process of tracking scheduled drugs allows for inconsistencies and potential abuse.

How can you ensure that all scheduled drugs are tracked properly in a secure HIPAA and DEA compliant way?

With Surglogs’ Narcotic Logbook module, you will be able to:

live-track all scheduled drug transactions within your facility: dispensing, wasting, replenishing, and correcting scheduled drugs

track the running inventory of scheduled drugs

identify areas of potential abuse

ensure that everything is time-stamped, DEA compliant, safe, and accurate

Go to the Narcotic Logbook page to learn more about the module’s features and capabilities.

Track Inventory, Medications, and Supplies

Tracking inventory, medications, and supplies might be challenging without an organized solution. The facility’s staff needs to go through multiple locations and logs in order to confirm that the facility has enough medication, inventory, and supplies.

Medications and supplies tracking screen

How can you easily ensure that your facility has all the necessary medications, supplies, and inventory on hand without going to multiple locations and checking multiple paper logs?

With the Surgical Logs module, you will be able to:

have a high-level overview of supplies and medications in your facility via the Surglogs dashboard

track which items are active, expiring, below par level, and expired

order any necessary supplies and medications with the click of a button

see the exact location of medications and supplies in your facility and address any issues in real-time

Go to the Surgical Logs page to learn more about the module’s features and capabilities.

Monitor Logs and Checks

With the outdated pen-and-paper process, administrators cannot easily track whether all necessary logs and checks were completed by the staff. Administrators need to go through multiple binders in order to confirm that all necessary procedures are being followed and that logs and checks are completed

How can you always stay updated on the compliance status of your facility without going through multiple binders?

With the Surgical Logs module, you will be able to:

have a high-level overview of all your facility’s logs

track which logs and checks were completed, which are upcoming, and which were missed

review missed entries and the reasons why they weren't filled out

Go to the Surgical Logs page to learn more about the module’s features and capabilities.

Track Procedures, Implants, and Tissues

Procedure tracking is central to following regulations and maintaining compliance. The traditional pen-and-paper method of tracking procedures is cumbersome and leaves you with decentralized data.

How can you easily organize and keep track of all procedures, tissues, and implants that enter or leave your facility?

With Surglogs’ module Procedure Logbook, you will be able to:

track procedures, tissues, and implants in your facility via a user-friendly HIPAA compliant cloud-based system

keep all records organized in one place, accessible from any device with an internet connection

customize the fields and parameters to track the necessary information

easily identify specific data via parameter search

Go to the Procedure Logbook page to learn more about the module’s features and capabilities.

Monitor Life and Fire Safety Compliance

Using a traditional pen-and-paper process for completing all necessary life and fire safety checks, scheduling training and drills, and tracking the compliance status of the facility, is an extremely time-consuming and cumbersome process.

How can you always stay updated on the life and fire safety compliance status of your facility without going through multiple binders?

With the Surgical Logs module, you will be able to:

see all necessary life and fire safety regulatory compliance checks in real-time via the Surglogs dashboard

live-track your facility's compliance status

address any issues in real-time with the click of a button

Go to the Surgical Logs page to learn more about the module’s features and capabilities.

Compliance Reporting

For many administrators, the thought of the next accreditation or compliance survey is extremely stressful. The administrator needs to go through multiple binders in order to confirm that all necessary procedures are being followed.

How can you have a complete overview of your facility’s compliance status? How can you ensure that you are survey-ready without going through multiple binders and spending multiple hours on the preparation?

With Surglogs’ reporting dashboard, you will be able to:

see all necessary regulatory compliance checks in real-time

live-track your facility's compliance status in different areas

review missed entries and the reasons why they weren't filled out

address any issues in real-time with the click of a button

Go to the Surgical Logs page to learn more about the module’s features and capabilities.

Digitize Logs

Many healthcare facilities still rely on a traditional pen-and-paper method. However, if something is not documented or is documented inaccurately, centers run the risk of jeopardizing their compliance.

How can you avoid all of the shortcomings and inefficiencies with pen-and-paper documentation?

With digitizing your logs with Surglogs, you will be able to:

organize and store logs, documents, and binders in a secure HIPAA compliant cloud

prevent any damage or loss of the facility’s documentation

save on storage costs and space by migrating all documentation to the cloud

get notifications about missed or upcoming log entries

easily ensure the accuracy of the completed logs

address any issues in real-time

Go to the Surgical Logs page to learn more about the module’s features and capabilities.

Manage Multiple Facilities

With the pen-and-paper method, administrators who manage multiple facilities are left not knowing the compliance status of each facility unless they travel there physically.

How can you ensure that all your facilities stay compliant and all necessary logs and checks are being completed without having to be present on-site?

With Surglogs digital suite of products, you will be able to:

manage and overview multiple facilities from one app

live-track your facilities’ compliance status

address any issues in real-time with a click of the button

have a high-level overview of supplies and medications in all of your facilities

track which logs and checks were completed, which are upcoming, and which were missed

review missed entries and the reasons why they weren't filled out

Go to the Surgical Logs page to learn more about the module’s features and capabilities.

Keep Credentials Up to Date

Tracking down the physicians, nurses, and staff members to make sure their documentation is up to date can take a lot of time out of one's day. Ensuring accuracy and consistency in credentialing documentation is important, but is burdensome to track across multiple paper files.

How can you ensure that all credentials are up to date, accurate, and consistent without having to go through multiple paper files?

With Surglogs’ Credentialing Module, you will be able to:

easily renew documents via web links

set expiration dates on documents and organize them in a cloud

receive email notifications for the expiring documents

request documents from your physicians and staff with the click of a button

digitally sign documents

Go to the Credentialing page to learn more about the module’s features and capabilities

Manage Vendor Contracts

Contracts with outside vendors are often overlooked by facility’s management. Due to the lack of an organized reminder system in place, many contracts expire or renew without management’s knowledge or the renegotiation period passes by. This can hurt the facility’s budget.

How can you ensure that all vendor contracts are up to date and that there are no unnecessary auto-renewals draining your budget?

With Surglogs’ Vendor Contracts, you will be able to:

monitor where the money is being spent in your facility

attach monetary values to your contracts for smooth expenditure tracking

get notifications when the contract or its renegotiation period are set to expire

store and organize all contracts in a secure, HIPAA compliant cloud

effortlessly renew your contracts

create reports

Go to the Vendor Contracts page to learn more about the module’s features and capabilities

Track Sterilization Cycles

The traditional pen-and-paper method of tracking sterilizations in your facility leaves you with countless paper load receipts and decentralized data in multiple binders. Information about a specific load cycle is often difficult to retrieve.

How can you easily keep track of all your sterilization loads across multiple machines?

With Surglogs’ Sterile Processing Records, you will be able to:

track sterilization records by date, sterilizer ID, items sterilized, or any other parameter that you decide to set

take pictures of load strips, indicators, and tests within each cycle and upload them to the cloud for easy retrieval

track your instruments, search them by multiple parameters, and identify any parameter you need in the case of an infection

get notified about incomplete required checks

access from any device with an internet connection

Go to the Sterile Processing Records page to learn more about the module’s features and capabilities.

Custom Log Creation

Finding the right digital platform for your facility might be difficult since the majority of software providers offer nonadjustable log templates that don't necessarily fit your needs.